Document Control QDMS - Home Document Control
 
  Overview  
 
  Summary  
 
  System Purpose  
 
  Master Drawing Register  
 
  Drawing Transmittal  
 
  Drawing Management  
 
  Drawing Control  
 
  Controlled Documents  
 
  Workflow  
 
  Viewing and Redlining  
 
  Revised Documents  
 
  Pending Transmittals  
 
  Transmittal History  
 
  eTransmittals  
 
  Document Submittal  
 
  Document Register  
 
  Document History  
 
  System Requirements  
 
project management and document collaboration
 
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
   
   

 
 
 
 

QDMS: Managing the distribution of Controlled Documents to external and internal recipients

Document Management Principles  

The Document Management lifecycle can be defined in terms of the following:
  • Definition of requirement for Document. This is sometimes called “deliverables” for Document Management
  • Document Creation
  • Review and Approval by Document Management team
  • Distribution of Document as an approved working copy
  • Subsequent document revision
  • Re-distribution of revised document to the original distribution matrix
  • Disposal or archival of superseded document

Software applications such as QDMS provides an underlying framework that encourages the adoption of good document management standards.  

Importance of Document Management 

Document Management is an important Project Management function. The implementation of good document management practices will benefit the project in many ways:
  • Improves the conduct of business in an orderly, efficient and accountable manner. 
  • Supports compliance with Quality Assurance standards. 
  • It protects the interests of the Company and the stakeholders in the project 
  • It significantly reduces the chance of cost blow-outs, caused by working with superseded documents. 
  • It promises tangible savings in time and resources thorough the use of a common system that is used by the entire project team with efficient search and retrieval functionality.

Rationale for Document Management

The adoption of a best practice system for the management of documents that enables full auditing of documents from creation to archival is an important project management function. A framework for good quality control by the Document Management team is the resulting objective.

What Documents require Document Management

It is not necessary to subject all documents via rigorous document management principles. Certain documents especially those distributed outside the originating area benefit from strict document management principles. These documents include:

  • Drawings
  • Specifications
  • Procedures
  • Manuals
  • Policies
  • Forms

It is also important to note that all of the above types of documents are likely to be revised and re-issued by the document management team.