QDMS, a system that stores the latest revision of each document
Drawing Control software
systems like QDMS helps avoid
confusion, delays and increased costs caused by superseded drawings
being used.
Key requirements of Drawing Control Software include:
Find the Latest Drawing Quickly (a very important element of drawing control)
Maintain a Drawing Register easily sorted by Discipline, Area … etc
Formally Transmit Drawings to the Client, Consultants and Contractors using the drawing control system
Have Drawings changed since they were transmitted?
QDMS has been used for drawing control by
thousands of Companies all over the world to provide drawing control through a user-friendly and easy to install
software application.
Over the last 14 years QDMS Solutions continuously
improved the Drawing Control features provided by
QDMS with the aid of suggestions and feedback from customers.
With a complete audit trail, there is now no doubt regarding ‘who has got
what'. When drawings are revised, the ability to find out who
needs to be sent these revisions is one of the most popular features
amongst document / drawing controllers who take drawing control seriously.
The ability to export and import data to and from Microsoft
Excel and other file formats simplifies the data entry aspect of
drawing control. Furthermore QDMS is now able to read
drawing attributes like the Drawing Number, Title, Revision Number …
etc directly from a complete folder of drawings into your drawing
register within minutes.
With over 200 File Formats (eg DWG,
DGN, PDF, TIF, PLT, DOC, XLS … etc) a drawing control system let's
you view and red-line
drawings without the need for the application they were created
in.
An important part of Drawing Control is the ability to
provide progress and expediting report. QDMS provides over 50 such
management reports and more can be provided to meet your specific
needs as a drawing controller.
Practical steps to Drawing Control
Incoming and internal Drawings need to be processed
A drawing register of the latest drawings must be maintained
Distribution of drawings in the drawing control system must take place via transmittals to staff and other
parties who need them
An audit trail of the drawings in the drawing control system must be maintained to ensure that there is tracking
of who got what, when and why
The managing of revised documents and their distribution and archiving superseded drawings as part of the drawing
control process
Benefits of using a Drawing Control system
Increased productivity for users
of the drawing control system compared to the usage of a
spreadsheet
Increase in
productivity compared with manually typed documents when using the
drawing control system
Reduced risk by auto maintenance of an audit trail of all incoming
and outgoing drawings
Reduce re-work arising from working to out of date information
(this can be eliminated by the use of a drawing control system)
Shorter review cycles through
effective drawing control
Minimized drawing delays due to slow
reviews and approvals
Requirements of a Drawing Control system
A master drawing register must be maintained and should hold
the latest revision of all project documents and drawings
Generate transmittals and submittals and maintain an audit trail
for drawing control purposes
Drawing control should focus on managing revisions to drawings
with a drawing history being automatically maintained
Latest
revisions of a drawing must be sent those those who have not
received them
A Drawing Control system must maintain a review
process both internal and external parties
Alerts must be expedited to
ensure a response to documents and drawing issues
